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Archive Access Policy and Request Form

To schedule an appointment at the Carondelet Consolidated Archives or to request access to materials, please read our Access Policy and User Agreement for Researchers, then fill out the form below or contact the director at (314) 678-0320 or archivist@csjcarondelet.org.

Access Policy and User Agreement for Researchers

After reading this policy, each researcher must complete the agreement form to establish identity and to assist the archives staff in locating useful sources. Once a researcher has an application on file, the researcher is expected to sign in each day and work within established procedures for security of the collections in a designated area.

The archives staff will aid the serious researcher by bringing the material to the user in the reading room. One folder may be used at a time, and personal belongings must be stored in a safe place away from the designated work area.

Researchers will be responsible for all material brought to them in the reading area. No one will be allowed in the closed stacks. Requested items will be used in the following manner:

  • No food or beverages are allowed.
  • All materials must be handled with utmost care and without alteration by a.) pen or pencil b.) erasures c.) folding d.) tracing or rubbing.
  • Do not remove materials from protective sleeves.
  • Researchers will be held responsible for any damage to materials.
  • Personal electronic devices may be used for note taking, but must be disclosed to the archives staff before using.
  • Use of cameras and other reproduction equipment is forbidden unless permission is granted by the archives staff.
  • No materials may be taken out of the research area.
  • Requests for photocopies and/or digital copies are made to the archives staff. Reproductions will be made free of charge, but the archives staff reserves the right to limit the number of reproductions provided to the researcher. These reproductions are for private study, scholarship and research only. The researcher may not donate, sell or provide the reproductions to other parties without express consent from the archives staff.

Legal responsibility for compliance with U.S. copyright laws is the sole responsibility of the individual researcher. The Carondelet Consolidated Archives does not assume responsibility for infringement of these laws.

Permission to view materials in the archives does not constitute permission to publish them. A separate application for such permission must be made on the designated form. The researcher is responsible for obtaining permission to publish from copyright owners.

The researcher is responsible for keeping accurate citations for all items they use. The Carondelet Consolidated Archives does not prefer one citation style guide over another. Researchers may use whichever manual they prefer (e.g. APA, Chicago, MLA). Please use the following name in your citation:
Sisters of St. Joseph of Carondelet — [Province name], Carondelet Consolidated Archives.

These records are the property of the Sisters of St. Joseph of Carondelet, Carondelet Consolidated Archives. We desire to make as much information as possible available to researchers with the understanding that, due to protection and privacy acts (copyright), some materials are subject to restrictions or semi-restrictions. For example, some correspondence is restricted until 50 years after the death of the writer.  Sister personnel files are restricted except for public information such as a sister’s necrology, obituary or published works.

Your submission of this form indicates that you have read, understood and agree to abide by these conditions. It serves as your electronic signature.